Last updated: 12 November 2026
Wit Associés is an executive search firm. To do our work, we process personal data about candidates, clients and business contacts. This page explains what data we process, why, for how long, and how to exercise your rights.
Data controller: Wit Associés, SARL (private limited company), 26 rue Beaubourg, 75003 Paris, France, SIRET 513 048 389 00037.
Contact for any question about your data: candidature@wit-associes.com. Data protection lead: Rafaël Vivier, rafael.vivier@wit-associes.com.
1. Data we process
Candidates: identity, contact details, photo, career history and education, skills, CV, current and expected compensation, interview notes, job and location preferences, and the history of our exchanges.
Clients and prospects: name, job title, business contact details, exchanges related to our engagements.
We do not ask for any special-category data (health, opinions, origin, etc.).
2. Where the data comes from
- from you directly: application, exchanges, interviews;
- from public professional sources such as LinkedIn or job boards, when we identify a profile for an engagement;
- from a referral by someone in your network.
If we contact you without you having written to us, we tell you where your contact details came from in our first exchange, and within one month at the latest.
3. Why we use it
- Searching for and approaching candidates for positions our clients entrust to us. Legal basis: our legitimate interest in carrying out our recruitment business. You may object at any time.
- Presenting your application to a client. Legal basis: your consent. We never share your profile with a client without your express consent, obtained for each submission.
- Managing client relationships and following up our engagements. Legal basis: performance of our contracts and our legitimate interest.
- Complying with our legal obligations, including accounting.
No decision about you is made automatically: every assessment is made by a consultant.
4. Who has access
- Wit Associés consultants who need it for an engagement;
- our clients, only for applications you have agreed to;
- our technical providers, who act on our instructions under a data processing agreement: Huntool (recruitment software), Microsoft (email and documents), Google Cloud (our internal tools).
We never sell or rent your data.
5. Where it is hosted
Your data is hosted in the European Union: in Ireland, Germany, Belgium and France. The CV analysis features of our recruitment software also run in the European Union (Germany and France). The only exception is that this software's technical logs are kept in the United States by a provider, under the standard contractual clauses adopted by the European Commission.
6. How long we keep it
- Candidates: 2 years after our last exchange. Before then, we may ask whether you wish to stay in our talent pool; without a reply, your data is deleted.
- Consent records for submissions: 3 years, so that we can prove your consent.
- Clients and prospects: 3 years after the end of the relationship or our last contact.
- Accounting records: 10 years, as required by law.
Technical backups are deleted automatically, no later than 12 months after they are made.
7. Security
Access restricted to authorised staff, a personal account for everyone, multi-factor authentication, encrypted communications, and a confidentiality agreement signed by every employee. If a data breach puts you at risk, we notify the French data protection authority (CNIL) and, where required, the people concerned, within the legal deadlines.
8. Your rights
At any time, you may:
- access your data and obtain a copy;
- have it corrected or completed;
- ask for it to be deleted;
- object to its use, in particular to no longer be contacted;
- ask us to restrict its use, or to receive it in a portable format;
- withdraw your consent to a submission to a client;
- give instructions on what happens to it after your death.
Write to candidature@wit-associes.com. We reply within one month at most.
If you believe your rights are not respected, you may lodge a complaint with the CNIL (www.cnil.fr).
9. Website
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